Criteria for Panel Proposals 2019

Panel proposal submissions are now closed. Thank you for your submissions!

NOTE: Proponents will be notified in early May as to proposal acceptance.

All organizations and individuals are invited to submit panel proposals under one of the CSPC 2019 themes:

The organizers will be responsible for possible speakers travel and accommodation costs.

Proposals will be ranked based on the following criteria.

  1. Quality of the proposed session: proposal description and justification

  2. Quality of the proposed session: speakers and moderator

  3. Representation of a diverse range of speakers

  4. Choice of panel format and its interactivity

  5. Alignment with the conference objectives and conference themes


Please read below the full description of criteria:

1. Quality of the proposed session: proposal description justification:

The quality of session is evaluated based on the description of the panel and the following criteria:

  • Deep comprehension and excellent description of the subject

  • Justification for its significance

  • The value of this panel to be discussed at CSPC, in terms of follow ups, calls to action, science policy research etc.

  • Whether the panel is solution-oriented and futuristic, or simply just descriptive of an existing challenge


2. Quality of the proposed session: speakers and moderator:

Panelists will be evaluated based on:

  • Knowledge, experience, and relevance to the panel topic

  • Ability to garner public attention

  • Inclusion of the younger generation and those who are new speakers at the CSPC; please indicate in your application whether each speaker is a new or returning speaker at the CSPC.

Panel readiness is also a consideration. Confirmation of the panelists is regarded positively. However, the CSPC reserves the right to request a panel to modify their speaker line-up if it does not meet quality or diversity requirements.

The choice of moderator is also very important and the quality of the moderator will be evaluated based on his/her experience. We highly recommend that you indicate why this moderator has been chosen and especially indicate:

  • Ability to engage all panelists in an interactive discussion and include the audience in the panel discussion

  • Comprehension of the topic

  • Familiarity with the panelists

  • Experience in panel moderation and ability to keep panelists on time and on point


3. Representation of a diverse range of speakers:

The CSPC is a multi-sectoral, transdisciplinary forum on science, technology, and innovation policy issues. Therefore, panelist diversity is a crucial criterion for ranking panels. The empowerment of women in science, technology, and innovation enterprise is a core value of CSPC and it is a source pride for us that CSPC 2018 featured 57% female speakers. We hope that panel organizers recognize the benefits of presenting a well-rounded and diverse range of perspectives on your topic, which will consequently appeal to a larger audience among the attendees at the CSPC.

Panelist diversity will be evaluated based on, but not limited to, gender, sector, discipline, geography, ethnicity, and age. Panels must be gender-diverse, and lack thereof will exclude panels from consideration. In addition, the CSPC highly recommends the inclusion of both experienced and younger generation perspectives in panels.

Panels must fulfill the following criteria:

  • Panels must be gender-diverse; all male panels will not be accepted.

  • Panelists must represent at least two of the following sectors: Government, Academia, Private Sector, Non-Profit, the Media.

  • Panelists must represent at least two different provinces; more diverse geographical representation, including international panelists, will result in higher ranking.

  • Panels must NOT include more than 2 individuals (counting both speakers and moderators) from the same organization.

*The CSPC is happy to recommend speakers with impressive track records to panels. We also recommend resources such as 500WomenScientists to aid in identifying the best speakers for your panels.


4. Choice of panel format and its interactivity:

CSPC is offering multiple panel formats. Proposals should fall under one of the following streams. Please note the proposals in each format will compete with each other.

  • An original, interactive format (organizers must explain how this is new and interactive in the application form)

  • Green paper discussions – 80 minutes

  • Case studies – 80 minutes

  • Interactive learning session (workshops) – 40 or 80 minutes

  • Debate between 2 individuals or 2 groups – 40 or 80 minutes

  • Traditional panel – 40 or 80 minutes

Detailed descriptions of each format can be found at Panel Formats page.

Reminder 1: The idea of 40 minutes is to have enough time for changes between two panels

Reminder 2: The idea of 80 minutes is to have a 10-minute buffer time without affecting networking opportunity.

80-minute panel session:

Minimum 3 speakers; maximum 4 speakers and one moderator. Panelists’ presentations cannot exceed 50 minutes and 20-30 minutes must be allocated to Q&A or activities with the audience.

40-minute panel session:

Minimum 2 speakers; maximum 3 speakers and one moderator. Panelists’ presentations cannot exceed 25 minutes and 10-15 minutes must be allocated to Q&A or activities with the audience.

10-minute short talk (*NEW*):

1 speaker. This is a new and highly competitive format with limited number of spots. The selection criteria favors novel 10-minute presentation formats and speakers who are new to the CSPC. In addition, panels that have too few speakers or are otherwise unsuitable for the 40 or 80-minute sessions may be invited to instead present a 10-minute short talk at the CSPC.


5. Alignment with the conference objectives:

The objective of the CSPC is to support a strong culture of science, technology, and innovation in Canada and to build a tightly knit science policy community. Session proposals will be evaluated on their ability to support these primary objectives:

  • Provide an inclusive forum at the national level to identify, discuss, and provide insights into current Canadian science, technology, and innovation policy issues;

  • Forge stronger links and create networking opportunities among science policy stakeholders;

  • Provide a venue for a new generation of scientists, entrepreneurs, and policy makers to interact, innovate, and shape the future of the Canadian science policy landscape;

  • Provide a supportive environment for innovative ideas and projects in science policy;

  • Raise the profile of science policy by linking the community with the mainstream media and the public.


Alignment with the conference themes:

Sessions should fall under one of the themes of the conference. Sessions should include experts that can provide detailed examples under the CSPC 2019 themes to support their arguments, and translate those details into actions and best practices.

The conference themes are:

  • Science and Policy

  • Science and Society

  • Science, Innovation, and Economic Development

  • Science, International Affairs and Security

  • Science and the Next Generation



April 15th, 2019: Proposal submission deadline

Early May, 2019: Proponents notified as to proposal acceptance

May 30th, 2019: Session descriptions and panelists to be confirmed

June 15th, 2019: Session requirements from conference manager confirmed

June 30th, 2019: Final deadline for all panelists information, bios, pictures

July-September, 2019: Internal coordination and readiness for the panel

November 13th-15th, 2019: Sessions delivered