2015 Canadian Science Policy Conference - Call for Volunteers

February 12, 2015
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The Canadian Science Policy Conference (CSPC) is the most comprehensive, multidisciplinary, multi-sector national forum on science, technology and innovation policy in Canada. This year CSPC is returning to Ottawa, Ontario, on November 25-27th, 2015 to bring together scientists, entrepreneurs, policy makers, journalists, students and many others from across the country to discuss the present and future of Canadian science, technology, and innovation policy.

The 2015 CSPC is now looking for volunteers who are interested in exploring the intersection between science and policy. We are looking for innovative and enthusiastic individuals to help make this our biggest and best conference yet. Volunteers are welcome from across Canada. The majority of communications will take place via e-mail, with conference calls being organized as needed depending on workload.

Being a CSPC volunteer offers exciting opportunities to:

 Gain invaluable experience in the science policy field

 Help shape the future of Canadian science policy

 Expand your skills by helping organize a national conference

 Network with other professionals in the science, technology and innovation policy field

 Get an inside look at CSPC, an organization aiming to be the national hub for science policy in Canada

 Through CSPC, explore your leadership skills and take initiative in advancing new projects and exploring new frontiers in science

 Link your science with society at large

If you have an interest in Canadian science, technology and innovation policy and some time to give, we could use your help. Volunteers will be needed for each of the following committees:

1. Media and Advertising Committee – to actively search for opportunities to secure media coverage and advertising through various media outlets and to organize the most effective and economical advertising for CSPC 2015, including donation and contract arrangements, interviews, press conferences, etc.

2. Public Relations and Outreach Committee – to expand the science policy network by linking CSPC to community partners in various sectors (i.e. industry, professional, academic, local organizations, etc.) , raising awareness about CSPC, identifying opportunities for public speaking, and raising awareness about CSPC through networking activities, email campaigns, and exhibits at key community events and conferences.

3. Content Generation and Editorial Committee – to assist with the writing and dissemination of news releases, announcements and other written materials. Activities include writing the conference plan, creating a sponsorship booklet, preparing sponsorship packages, creating booth materials, and drafting press releases, letters, and board updates.

4. Website Committee – to assist in maintaining, editing, posting and updating the content at website.

5. Revenue Development Committee - to help identify sponsorship opportunities for CSPC 2014, either through grant funding opportunities or by engaging various organizations to sponsor this national conference.

6. Special Events Committee – to design special events outside the regular conference program that would add social and entertainment value to the conference (e.g. poster sessions, special movie screenings, social mixers, etc.).

7. Social Media Committee – to engage the social media world in discussion and in promotion of the conference.

8. Program Development Committee*– to shape the content of the conference by providing recommendations on plenary session speakers, authoring the call for session proposals based on established conference themes, establishing rating criteria for proposal review, reviewing and rating all received proposals, selecting/recommending proposals for inclusion in the programs, liaising with session organizers and presenters to meet conference objectives, developing the conference agenda based on selected sessions and speakers, and providing on-site support to panel participants.

*Note: this sub-committee requires relevant knowledge of the science and innovation policy sector and allows for a limited number of volunteers from each sector (academia, government, private sector, and non-profit sector).

We are also looking for a few individuals who possess the skills to take on coordinating roles in order to facilitate volunteer management, interaction between all CSPC stakeholders, and CSPC presence at external events.

Volunteers are welcome from across Canada. The majority of communications will take place via e-mail, with conference calls being organized as needed depending on workload.

If you are interested in being a part of this exciting conference, please send your resume and the role you are interested in to:

The Canadian Science Policy Conference (CSPC) was founded in 2009 by a dynamic group of young professionals from academia, science-based government departments and the business sector. CSPC maintains its grassroots culture through the strength and dedication of a volunteer organizing team. Each year, the organizing committee includes a diverse range of early- and mid-career professionals: graduate students, postdoctoral fellows, administrators, policy-makers and entrepreneurs.