CSPC Committee Guiding Principles 2023
These principles apply to everyone at the Canadian Science Policy Centre. We greatly value these principles and, as a CSPC volunteer, request that you abide by and respect the terms below:
1. Confidentiality and Non-Disclosure
All volunteers will consider all CSPC information confidential and agree to make all reasonable, necessary and appropriate efforts to safeguard the confidentiality of them. CSPC information includes all information provided by or on behalf of CSPC to you, including, without limitation, its volunteer and outreach contacts and databases, files, strategic plan, budgets, business plans, educational programs, external relations, communications, networking opportunities, education and outreach activities, research initiatives, as well as the various versions or formats into which such information may be converted or any derivatives thereof.
2. Conflict of Interest
Volunteers are expected to, on a timely basis, reveal any Conflicts of Interest. “Conflict of Interest” is whenever the duty to act in the best interests of the Center may be compromised directly or indirectly by pursuit of one’s own personal interests or those of someone with whom one has a business, organizations, family, or personal relationship with and/or if one’s loyalties are divided. Conflict of interest encompasses all related statutory and common law concepts, including a failure to act independently, a failure to exercise free judgment and/or to act under bias.
If you have a conflict of interest, please contact your co-chairs and the CSPC office to disclose it.
3. Respect, Equity, Diversity, and Inclusion
The CSPC is proud to adhere to the Canadian Charter of Rights and Freedoms at all times, and as a volunteer, you are responsible for upholding the integrity, mission and values of the Centre and the Charter. We ask that you conduct yourself in a manner that fosters a positive productive environment, respectful of equity, diversity, and inclusion principles. This includes
- Refraining from using any inappropriate language or physical gestures, during any time acting on behalf of CSPC
- Allowing for a free flow of information and dialogue without judgment, during all CSPC discussions, such as, but not limited to: meetings, online correspondence, or events
- Serving the overall best interests of CSPC rather than a particular constituency
- Respecting the final decisions by the co-chairs and the CSPC office
Volunteers for CSPC are required to commit to ongoing participation in their subcommittees throughout the entire duration of planning and executing the 2022 Conference and associated CSPC 2022 events. CSPC volunteers are located both across the country and the world, so participation is largely through online communication. You will be asked to actively and consistently engage with emails, slack messages, and other means your co-chairs and the CPSC office use to contact you.
5. Proactiveness and Leadership
You are encouraged to be proactive in providing ideas, sharing best practices, and coming up with approaches that reflect your experiences, knowledge, and commitment to the science policy scene in Canada. CSPC cannot improve and evolve without you.