Coordinator, Programs and Legislative Affairs

Position: Coordinator, Programs and Legislative Affairs
Canadian Science Policy Centre (CSPC)

Location: Remote
Reports to: President & CEO
Position Type: Full-Time

The Canadian Science Policy Centre (CSPC), established in 2009, is a non-profit, non-partisan organization, operating as a national HUB dedicated to fostering connectivity, building capacity in science and innovation policy in Canada. CSPC envisions a dynamic and inclusive science, technology, and innovation (STI) policy ecosystem that maximizes Canada’s socio-economic potential for all Canadians. 

VISION: An interconnected, dynamic, and inclusive science, technology, and innovation policy ecosystem that unlocks Canada’s full socio-economic potential for the benefit of all Canadians.

MISSION: CSPC’s mission is to serve as an inclusive and national hub that connects sectors, regions, and communities, mobilizes and disseminates knowledge, and develops human competencies in pursuit of a more effective and efficient STI policy ecosystem

Website: https://sciencepolicy.ca

As CSPC continues to expand its national reach and programming, we are seeking an experienced and highly organized Director of Programs and Operations to lead the execution and delivery of our growing portfolio of activities.

CSPC is seeking a proactive and highly organized Coordinator, Programs and Legislative Affairs, to lead the operational and logistical delivery of CSPC events, including the Science Meets Parliament program. The successful candidate will be a skilled event coordinator responsible for managing CSPC’s relationships with the Parliament of Canada, the Senate, and provincial and territorial legislatures, while also providing operational support across CSPC’s broader portfolio of programs and events.

Science Meets Parliament (SMP) Coordination & Legislative Outreach

• Serve as the primary operational lead for the Science Meets Parliament program, managing the end-to-end coordination of program activities.
• Cultivate and maintain robust professional relationships with offices in Parliament, the Senate, and provincial legislatures to facilitate successful interactions between scientists and policy-makers.
• Lead the logistical planning for SMP events, including scheduling, briefing document preparation, site coordination, and participant communication.
• Act as the point of contact for parliamentarians, their staff, and program participants, ensuring a seamless experience.

Program and Event Support

• Provide operational support for other CSPC programs, including the annual conference, regional events, virtual symposiums, and workshops.
• Assist in the development of program timelines, work plans, and deliverables to ensure all activities align with CSPC’s strategic pillars: Connection Hub, Knowledge Mobilizers, and Talent Incubators.
• Draft and edit communication materials, briefing notes, reports, and funding proposals.
• Support the coordination of volunteer committees as required to ensure successful program execution.

Organizational Excellence

• Implement project management best practices to track performance and analyze deliverables against requirements.
• Conduct research and prepare background materials to support the CEO and Program Lead.
• Maintain accurate records and databases regarding legislative contacts and program stakeholders.

Qualifications & Experience

• Education: Bachelor’s degree in a relevant field (Public Policy, Political Science, Communications, Science, or related disciplines).
• Experience: Minimum 5 years of experience in program coordination, project management, or event management.
• Legislative Knowledge: Demonstrated experience or deep familiarity with the Canadian parliamentary process, federal/provincial government structures, and the ability to navigate legislative environments professionally.
• Stakeholder Relations: Proven track record of building and maintaining relationships with diverse stakeholders, including senior officials, academics, and private sector representatives.
• Skills:
  • Exceptional organizational skills, including the ability to multitask in a fast-paced environment.
  • Outstanding written and verbal communication skills (French language proficiency is a significant asset).
  • Proficiency in Google Suite, Zoom, and Microsoft Office Suite.
  • A self-starter who thrives in a remote, independent work environment.
  • Diplomatic, solution-oriented, and attentive to detail.

Education: 

• Minimum Master's degree in a relevant field: project management, public policy, business administration.

Required

• Minimum 7 years of progressively responsible experience in operations, project management, event management, program delivery, or organizational leadership.
• Extensive experience managing multiple complex projects simultaneously.
• Experience supervising staff and coordinating diverse teams.
• Experience delivering conferences, events, stakeholder engagement initiatives, or large-scale programs.
• Exceptional organizational and project management skills.

Strong Assets

• Experience working in the non-profits, higher education, research, innovation, or public policy sectors.
• Project Management Professional (PMP) certification or equivalent. 
• Bilingualism (English and French).

Project and Operational Leadership; 

• Strategic planning, Project management, and execution.
• Leading multidisciplinary teams and supervising staff.
• Developing and implementing strategic and operational plans, moving projects from concept to completion.
• Overseeing organizational budgets, financial planning, and resource allocation.
• Planning and delivering conferences or large-scale events are highly desirable
• Working with government, academia, industry, or nonprofit organizations
• Managing multiple priorities in a fast-paced environment.
• Strong attention to detail while maintaining a strategic perspective.
• Experience with project management software
• Experience with grant management, funding agreements, reporting, and compliance is an asset.

Leadership and Collaboration

• Team leadership and staff development, coaching, and mentoring 
• Excellent interpersonal and relationship-building skills.
• Strong judgment and problem-solving abilities.
• Ability to work independently and take initiative.
• Experience managing performance and fostering an inclusive workplace culture.

Communication

• Outstanding written and verbal communication skills.
• Strong stakeholder management and communication skills.
• Excellent ability to communicate effectively with senior leaders, government officials, researchers, sponsors, and partners.
• Ability to prepare executive reports, Board materials, and funding reports.

Personal Attributes

• Highly organized with exceptional attention to detail and dependable.
• Solutions-oriented and resourceful.
• Comfortable working in a small, agile and entrepreneurial organization.
• Willing to be hands-on and contribute wherever needed.
• Demonstrates integrity, professionalism, and sound judgment.     
• Highly proactive with a strong sense of ownership and accountability.
• Collaborative and relationship-oriented. 
• Results-driven with strong accountability.
• Adaptable and comfortable working in dynamic environments.
• Passionate about advancing science, innovation, and public policy in Canada.   

The Director of Programs and Operations will thrive in a small, dynamic organization where leadership involves both strategic oversight and direct involvement in day-to-day execution. The successful candidate will be comfortable moving between high-level planning, project management, stakeholder engagement, and operational problem-solving as needed.

• Full-time, remote position
• Salary: $60,000-67,000 commensurate with experience
• Remote working environment
• Candidates must be legally entitled to work in Canada

CSPC invites applications from all qualified candidates. We are committed to employment equity and building a diverse workforce reflective of Canadian society and especially welcome applications from racialized persons/persons of colour, women, Indigenous persons, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the diversification of ideas. If you require any accommodation to participate in any aspect of the hiring process, please contact us at [email protected].

We thank everyone for their expression of interest and are truly appreciative of the time individuals put into applying. However, due to time limitations, only those selected for an interview will be contacted.

Please submit your RESUME and COVER LETTER via the CSPC website: 

Deadline: Sept 11, 2026

Applications will be reviewed on a rolling basis.

CSPC invites applications from all qualified candidates. We are committed to employment equity and building a diverse workforce reflective of Canadian society and especially welcome applications from racialized persons/persons of colour, women, Indigenous persons, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the diversification of ideas. If you require any accommodation to participate in any aspect of the hiring process, please contact us at [email protected].

We thank everyone for their expression of interest and are truly appreciative of the time individuals put into applying. However, due to time limitations, only those selected for an interview will be contacted.

We are presently reviewing job applications and are not accepting new ones at this time.